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Late last year, Microsoft announced that Business Portal would be discontinued with the release of Microsoft GP 2015 as they focus instead on including much of this same functionality directly into the core code base of Dynamics GP going forward. In fact, Microsoft introduced some of these self service functions into GP 2013 R2 with the release of Employee Self Service, Requisitions Management, and Project Time modules

While this seems like a good idea, any big change in the product can cause confusion and we have found this to be especially true in regards to licensing. Our clients have been asking us what type of licenses do they need to access these new features. The answer is simple – any user that wants to access one of these modules, will need a Full or Limited user license. Fortunately, Limited user Licenses are relatively inexpensive and because both license types are concurrent, you can usually manage with far fewer user licenses than you have actual users. In addition, clients that upgrade Dynamics GP and have been using Business Portal can expect to be granted some Limited user Licenses as part of the transition policy.

Microsoft’s Kelly Dettmann explains in more detail in her Dynamics Community Blog:

” We have been getting a lot of requests from partners excited about the new Self Service functions introduced in Dynamics GP 2013 R2. Partners are asking what type of licensing is required for a customer to use these features. In order to use the new self-service functions added to R2 right now, a user must be able to login to GP whether it be on the Web client or the Desktop client at least as a Limited user. Several Self Service tasks were built into core GP including: Requisition Management, Employee Self Service, and Project Time.”

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Jim Linkedin pic Jim loves technology.  He discovered this while completing his co-op work terms in the IT departments of both Transport Canada and IBM for his bachelors of business degree in 1994.  Since then, Jim has blended his love of Accounting and Technology while working for the past 20 years in both private enterprise as well as public service in both the United States and Canada.  He understands that every business or organization is unique and the technology that they use can make the difference between success and failure.  Jim always keeps his client’s business goals in mind when he recommends a technology plan because he knows that technology is only useful if it is working towards the success of the company.

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